The transition from paper-based documentation to digital formats is imperative for organisations seeking efficiency, accessibility, and security. Total Documentation Services (TDS) specialises in legacy document scanning services, offering comprehensive solutions to large public sector organisations , including hospitals, schools, museums, and more.
Delivering More than Document Scanning
At TDS, we understand that document scanning is not just about converting paper to digital. It’s about preserving valuable information, improving accessibility, and enhancing organisational workflows. With years of experience in the field, our team of specialists goes beyond mere scanning to provide holistic solutions tailored to your organisation’s needs.
Our extensive knowledge of construction and the facilities management sector sets us apart and ensures that organisations can minimise the catastrophic risks of legacy document mismanagement. We eliminate the reliance on individuals with specific knowledge of your property and ensure documents are improved in terms of accessibility, accuracy and versatility.
Our legacy document scanning services encompass more than just digitisation. We offer a suite of services aimed at updating, improving, and linking documents together seamlessly. From enhancing readability to adding images, we ensure that your documents are not only digitised but also optimised for easy retrieval and utilisation.
Accuracy and Experience Combine to Future Proof Organisations
One of the key aspects of our service is accuracy. We meticulously scan, name, and archive documents to ensure that every piece of information is preserved accurately. By leveraging advanced scanning technologies and proven methodologies, we minimise the risk of loss, damage, or degradation of your valuable legacy documentation.
Moreover, our team is adept at creating future-proof solutions. We understand that digital preservation is not a one-time endeavour but an ongoing process. That’s why we focus on creating solutions that stand the test of time, ensuring that your documents remain accessible and usable for years to come.
With TDS, you can protect your organisation from the pitfalls of relying on outdated paper documentation. Our digitisation services not only mitigate the risks associated with physical documents but also provide numerous benefits, including:
Accessibility
Digitised documents can be accessed quickly and easily, eliminating the need for manual searching through stacks of paper.
Cost Efficiency
As floor space becomes more and more expensive, property rationalisation has never been more important. Free up vital office space by transferring legacy paper documentation to digital archives that are not only more cost-effective but also much easier to manage and access.
Time Efficiency
Streamlined workflows and automated processes save time and resources, enabling your organisation to operate more efficiently.
Security
Digital archives are secure and protected from physical threats such as loss, damage, or theft.
Compliance
Ensure compliance with regulatory requirements by maintaining accurate and up-to-date digital records.
Don’t wait until it’s too late. Take proactive steps to safeguard your organisation’s legacy documentation with Total Documentation Services.
Contact us today to learn more about our legacy document scanning services and start your journey towards a more efficient and secure future.
×
Privacy Policy
At Total Documentation Services, accessible from https://totaldocumentation.co.uk, one of our main priorities is the privacy of our visitors. This Privacy Policy document contains types of information that is collected and recorded by Total Documentation Services and how we use it.
If you have additional questions or require more information about our Privacy Policy, do not hesitate to contact us.
This Privacy Policy applies only to our online activities and is valid for visitors to our website with regards to the information that they shared and/or collect in Total Documentation Services. This policy is not applicable to any information collected offline or via channels other than this website.
Consent
By using our website, you hereby consent to our Privacy Policy and agree to its terms.
Information we collect
The personal information that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your personal information.
If you contact us directly, we may receive additional information about you such as your name, email address, phone number, the contents of the message and/or attachments you may send us, and any other information you may choose to provide.
When you register for an account, we may ask for your contact information, including items such as name, company name, address, email address, and telephone number.
How we use your information
We use the information we collect in various ways, including to: - Provide, operate, and maintain our website - Improve, personalize, and expand our website - Understand and analyze how you use our website - Develop new products, services, features, and functionality - Communicate with you, including customer service, updates, and marketing - Send you emails - Find and prevent fraud
Log files
Total Documentation Services follows a standard procedure of using log files. These files log visitors when they visit websites. All hosting companies do this and a part of hosting services’ analytics. The information collected by log files include internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analyzing trends, administering the site, tracking users’ movement on the website, and gathering demographic information.
Cookies and web beacons
Like any other website, Total Documentation Services uses ‘cookies’. These cookies are used to store information including visitors’ preferences, and the pages on the website that the visitor accessed or visited. The information is used to optimize the users’ experience by customizing our web page content based on visitors’ browser type and/or other information. Read our
Advertising partners privacy policies
You may consult this list to find the Privacy Policy for each of the advertising partners of Total Documentation Services.
Third-party ad servers or ad networks uses technologies like cookies, JavaScript, or Web Beacons that are used in their respective advertisements and links that appear on Total Documentation Services, which are sent directly to users’ browser. They automatically receive your IP address when this occurs. These technologies are used to measure the effectiveness of their advertising campaigns and/or to personalize the advertising content that you see on websites that you visit.
⚠️ Note: Total Documentation Services has no access to or control over these cookies that are used by third-party advertisers.
Third party privacy policies
Total Documentation Services’s Privacy Policy does not apply to other advertisers or websites. Thus, we are advising you to consult the respective Privacy Policies of these third-party ad servers for more detailed information. It may include their practices and instructions about how to opt-out of certain options.
You can choose to disable cookies through your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers’ respective websites.
CCPA Privacy Rights (Do Not Sell My Personal Information)
Under the CCPA, among other rights, California consumers have the right to:
Request that a business that collects a consumer’s personal data disclose the categories and specific pieces of personal data that a business has collected about consumers.
Request that a business that collects a consumer’s personal data disclose the categories and specific pieces of personal data that a business has collected about consumers.
Request that a business delete any personal data about the consumer that a business has collected.
Request that a business that sells a consumer’s personal data, not sell the consumer’s personal data.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us.
GDPR Data Protection Rights
We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
The right to access – You have the right to request copies of your personal data. We may charge you a small fee for this service.
The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request that we complete the information you believe is incomplete.
The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us.
Children’s Information
Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.
Total Documentation Services does not knowingly collect any Personal Identifiable Information from children under the age of 13. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately and we will do our best efforts to promptly remove such information from our records.
Contact
If you have questions about this policy, email us at: [email protected]
×
Cookie Policy
This is the Cookie Policy for Total Documentation Services, accessible from https://totaldocumentation.co.uk. As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience.
What are cookies?
This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or ‘break’ certain elements of the sites functionality. For more general information on cookies, please read "What Are Cookies".
How we use cookies?
We use cookies for a variety of reasons detailed below. Unfortunately in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to provide a service that you use.
Disabling cookies
You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of this site. Therefore it is recommended that you do not disable cookies.
The cookies we set
Account related cookies If you create an account with us, we will use cookies for the management of the signup process and general administration. These cookies will usually be deleted when you log out; however, in some cases, they may remain afterwards to remember your site preferences when logged out.
Login related cookies We use cookies when you are logged in so that we can remember this fact. This prevents you from having to log in every single time you visit a new page. These cookies are typically removed or cleared when you log out to ensure that you can only access restricted features and areas when logged in.
Email newsletters related cookies This site offers newsletter or email subscription services and cookies may be used to remember if you are already registered and whether to show certain notifications which might only be valid to subscribed/unsubscribed users.
Surveys related cookies From time to time, we offer user surveys and questionnaires to provide you with interesting insights, helpful tools, or to understand our user base more accurately. These surveys may use cookies to remember who has already taken part in a survey or to provide you with accurate results after you change pages.
Forms related cookies When you submit data through a form, such as those found on contact pages or comment forms, cookies may be set to remember your user details for future correspondence.
Site preferences cookies In order to provide you with a great experience on this site, we provide the functionality to set your preferences for how this site runs when you use it. In order to remember your preferences, we need to set cookies so that this information can be called whenever you interact with a page affected by your preferences.
Third party cookies
In some special cases we also use cookies provided by trusted third parties. The following section details which third party cookies you might encounter through this site.
This site uses Google Analytics which is one of the most widespread and trusted analytics solution on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content. For more information on Google Analytics cookies, see the official Google Analytics page.
Third party analytics are used to track and measure usage of this site so that we can continue to produce engaging content. These cookies may track things such as how long you spend on the site or pages you visit which helps us to understand how we can improve the site for you.
From time to time we test new features and make subtle changes to the way that the site is delivered. When we are still testing new features these cookies may be used to ensure that you receive a consistent experience whilst on the site whilst ensuring we understand which optimisations our users appreciate the most.
As we sell products it’s important for us to understand statistics about how many of the visitors to our site actually make a purchase and as such this is the kind of data that these cookies will track. This is important to you as it means that we can accurately make business predictions that allow us to monitor our advertising and product costs to ensure the best possible price.
We use adverts to offset the costs of running this site and provide funding for further development. The behavioural advertising cookies used by this site are designed to ensure that we provide you with the most relevant adverts where possible by anonymously tracking your interests and presenting similar things that may be of interest.
We also use social media buttons and/or plugins on this site that allow you to connect with your social network in various ways. For these to work the following social media sites including; Facebook, LinkedIn and Twitter will set cookies through our site which may be used to enhance your profile on their site or contribute to the data they hold for various purposes outlined in their respective privacy policies.
More information
Hopefully that has clarified things for you and as was previously mentioned if there is something that you aren’t sure whether you need or not it’s usually safer to leave cookies enabled in case it does interact with one of the features you use on our site.
However, if you are still looking for more information then you can email us at: [email protected]
